Preparing for Your Virtual Presenation

Virtual sessions are designed for presenters who are not able to be present in-person at the conference.

To submit a proposal for a Virtual Lightning Talk or Virtual Poster, visit the Call for Papers. Once you have an accepted proposal and a completed registration, you can begin the steps below to prepare for your session.

1 Submit Your Full Presentation

Final presentations are due no later than one month prior to the conference. View submission information and guidelines below.

2 Meet Presenters & Engage with Peers

Presenting virtually allows you to meet and connect with knowledge community members across the globe. Update your profile and connect with colleagues through our Scholar Community.

3 Make Use of Your Benefits

There are many benefits of a virtual presentation – don't forget to take advantage of our unique benefits below.

1. Submit Your Presentation

All virtual presentations must be submitted no later than one month prior to the conference – 12 September 2017

Overview and Guidelines:

  • Virtual Lightning Talks are 5-minute video presentations on YouTube where authors present summaries of their work, describing the essential features of their work related to purpose, procedures, outcomes, or product. Please view the complete guidelines and instructions for creating your Virtual Lightning Talk here.
  • Virtual Posters are ideal for presenting preliminary results of work in progress or for projects that lend themselves to visual displays and representations. Guidelines and instructions for creating your Virtual Poster must be followed and can be found here.


  • Virtual Lighting Talks must be uploaded through the Spaces & Flows Knowledge Community YouTube Channel. Please follow the instructions for uploading your presentation here.
  • Virtual Posters – Once completed with the template above, send an email to the conference secretariat at for access information to upload your virtual poster. Please format the "Subject" of your email as follows, including your accepted proposal number – example: “Virtual Access – F17P0001”.

Changes to Your Presentation:

Changes to your presentation after 12 September 2017 will not be reflected in the program. We suggest submitting your presentation early to ensure there are no issues during submission. If you have any questions or issues, contact us.

​2. Meet Presenters & Engage with Peers

Connect with Knowledge Community members across the globe

Set-up Your Community Profile:

As a Virtual Presenter, you have the benefit of engaging with scholars and academics from all corners of the globe. Along with members of The Spaces & Flows Knowledge Community and all in-person and virtual conference participants, you can use your Scholar account and Community profile to meet peers, share your presentation, share published work, and initiate knowledge and learning conversations, with optional feeds to Facebook and Twitter.

Get started and set-up your Community profile through the Scholar platform here.

Get Social:

Like us on Facebook and follow us on Twitter to stay up-to-date and start connecting with other presenters and members of The Spaces & Flows Knowledge Community. We’ll formally launch the conference hashtag about two months prior to the conference, but start talking now with the conference hashtag - #SFICUES17

3. Using Your Benefits

Take advantage of the unique benefits of being a Virtual Presenter

Benefits of Virtual Participation:

Remember, there are many benefits to being a virtual presenter! Be sure to take advantage of each of the special benefits below: